8/5/2024
Hi All,
Please find your weekly updates below. I have included the best contact for each issue, but feel free to see your direct supervisor if you need additional clarification. Thanks!
Staff Meeting Recap – Thank you everyone that was able to attend the Sunday July 28th’s staff meeting. I was really happy with how well it went and felt like there was a great vibe in the room. For those that were not able to attend, I wanted to include a brief update (please feel free to reach out if you have questions). Contact: Holly or a Department Manager
- Staff Recognition for new employees since the last staff meeting (Amy, Amy, Chris, Olivia, & Holly), birthdays & anniversaries
- Department Reports:
- IT and Tech Services
- Sarah G. will officially move her schedule into IT and Tech Services in late August
- Working on several projects including moving purchase and ILL requests systems (more information to come)
- Magazines will be shifted and labeled differently – more to come
- Polaris will be updated in September/October
- Youth
- Summer read is officially over! Prizes will be available through Tuesday July 30th; Teen Grand Prizes will be drawn the week of August 6th sometime.
- YS staff is working on the fall program line-up. Kids programs are in the calendar and teen programs will be added over the next couple of weeks.
- Public Services
- Art in the Barn will be taking place on Friday October 18th. Beth is working on marketing materials and will be reaching out to artists soon. If you get any phone calls, emails, or artists stopping in – please direct them to Beth.
- ELL classes will take a temporary break in September
- In the process of getting learning tools on the website
- IT and Tech Services
- General Library
- Andrew is hosting a staff gathering on August 24th from 6-10 PM at Bricktown Johnston Community Center (6450 Merle Hay Road in Johnston). Please see invite in staff break room or you can contact Andrew. Please bring something to share (including serving utensils), and games/puzzles.
- The city will be hosting a staff tailgate party on Friday, September 6th, the library will be closed at 12 PM. All staff are invited to attend.
- Holly and Megan are looking at W2W and schedules to see if we can simplify them. Part of the simplification is moving to a 1st, 2nd, 3rd, 4th weekend of the month schedule. This will hopefully help keep things consistent in team member’s lives, and easier to plan around. Please let us know if you need adjustments to your schedule. We will work to keep everyone at approximately the current average number of hours they are working per week, and will not schedule anyone over 29 hours per week in alignment with city policy.
- Holly is scheduling 1:1 meetings with everyone in this first 6 months. These are casual meetings to get to know each other better and to see what everyone likes about their job/role, and what (if anything) you would like to see changed. No promises can be made, but I would still like to know so that I can set goals.
- Big projects are in the works — strategic plan, review of organizational chart and job descriptions, community survey, and policy review.
- Roundtable
- Staff were given a chance to share questions or comments
- Andrew invited anyone interested to the Waterworks Pops concert where he will be playing with the DSM Symphony on Labor Day weekend
- Open position will be posted once the organizational chart and job descriptions are approved by Board and City Council. It will take time, but it is in the works. Contact: Holly
- Next Staff Mtg. – Sunday September 22 – 11AM – 12:45 PM (1st 30 minutes will be social time, the next 75 minutes will be staff meeting/training).
Polaris Text Notifications – There have been some issues with patron receiving notifications especially those that have Verizon, US Cellular and AT&T. We tried updating some mobile carrier settings on our end (2x) to see if that fixes the issue. Hopefully this gets resolved soon. Contact: Holly or Dreama
Meeting Room Key – A master key to the Large Meeting Room partition key ring to make it easier for any staff member who either don’t have their own master key or forget to carry it around. This should make opening and closing the wall easier. Contact: Beth
Spam Emails – As a reminder, I have received several spam emails that look like they are coming from me (Holly) or even from the Mayor. These ask for people to email; not call, and ask people to go purchase gift cards or send money. These emails are spoofing/spam emails. Do not respond to them. I will not mail to ask anyone to secretly go purchase anything. Just delete these emails or mark them as spam/junk. Thanks! Contact: Holly or Dreama
As always, Please do not hesitate to reach out with any questions or comments.
-Holly