Meeting Room Policy
- The purpose of the Library’s meeting rooms is to provide space for library programs and events, and civic, cultural, educational, and informational meetings.
- Use of the meeting rooms does not imply Library endorsement of ideas expressed in the meetings or of the goals and objectives of the organizations using the facilities.
- Meeting room use is granted on a first-come, first-served basis. Reservations are taken not more than six months in advance.
- Meeting rooms are available during regular library hours. Some rooms may be available earlier than library opening hours but meetings may not go beyond library closing time.
- Groups may hold meetings once per calendar month at no charge. A fee of $20.00/hour will be charged for subsequent meetings held in the same calendar month.
- Forums or informational meetings for potential elected officials are allowed, but no attendee names, addresses, email addresses, or other personal information may be gathered at the time of the meeting. No handbills, campaign literature, or other items intended to solicit votes may be distributed at the meeting.
- Meeting room facilities may be used for traditional meetings only (i.e. a sit-down gathering between a group of individuals during which a discussion or presentation occurs). Crafts, movie screenings, physical activities, and other non-traditional meetings require pre-approval from library staff.
- Rooms are not available for private parties.
- Sales, solicitation of later sales, order placement, or fundraising in the Library’s meeting rooms are prohibited except for events that benefit the Library.
- Under adequate notice and for sufficient reason, the Library reserves the right to revoke permission to use the meeting room.
- Food and non-alcoholic beverages may be served in the Large Meeting Room, the West Meeting Room or the East Meeting Room.
- All rooms are set in a standard room set-up and groups are responsible for returning the room to the standard set-up. Groups will be charged for labor and materials to cover the cost of resetting the room, damage to the room or library equipment, or extraordinary room clean up that results from use.
- Meetings for children and teens must have adult supervision (no less than a 1-10 ratio).
- The Library’s Conduct in the Library Policy applies to use of the meeting rooms.
- The Library reserves the right to reschedule or cancel confirmed meeting room reservations to accommodate library-sponsored programs and events.